The Schedule tab is where bookings go before they become shifts. Think of it as your "what's on the books" view — call times, hold dates, and confirmed work all in one place.
Booking a Shift
- Quick Book — tap the + button on the Schedule tab to add a new booking. Set call time, project, position, location, and optional notes.
- Booking Status — five states: Avail Check (⏳), Hold (📌), 2nd Hold (📋), Confirmed (✓), and Cancelled (❌).
- Estimated Hours — set how long you expect the shift to run for earnings projection.
- Travel Day — flag bookings that should apply your travel-day rate multiplier.
- Per Diem — toggle inclusion per booking.
- Lobby Call — set an earlier time for hotel lobby pickup if it's different from the on-site call time.
Schedule Views
- Weekly view — default. See the current week with day cards showing call times.
- Monthly view — calendar grid with dots indicating booked days. Tap a day for details.
- Filter by status — show only confirmed bookings, or include holds and avail checks.
- Tap a booking to view details, edit, or convert to an active shift on call day.
Calendar Sync
- EventKit integration — Wrap Times can write bookings to your iOS / macOS Calendar app as native events.
- Title format — confirmed bookings get a ✓ prefix; holds get 📌, etc., so the calendar shows status at a glance.
- Two-way — events are created when you book and updated when you change status. Cancelling a booking removes the event.
- Shift sync at clock-out — completed shifts overwrite the calendar event with actual times so your calendar reflects what really happened.
- Permission — grant Calendar access in Settings → Wrap Times the first time you enable sync.
Notifications & Reminders
- Pre-call reminders — get a notification before each booking. Configurable offset (15 min, 1 hr, 1 day, etc.).
- Missed-call notification — if a booking's call time passes and you haven't clocked in, the app pings you.
- Auto-cancellation — clocking in cancels the missed-call notification for that booking automatically.
- Per-project reminder rules — set custom reminder offsets at the project level.
Tags & Notes on Bookings
- Tags carry forward — tags set on a booking auto-apply to the shift when you clock in.
- Notes — free-text for any context (parking codes, contact names, gear list).
- Time zone — auto-set from project location, or pick manually for tour stops crossing zones.
Tips
- Book holds early — track soft holds while you're still negotiating. The status field tells you which gigs are firm.
- Use Avail Check for "do you have May 12?" queries. Convert to Hold once you commit.
- Active shift on schedule — once you clock in, the schedule card shows live timer and "IN PROGRESS" status.
- Bulk schedule — for multi-day tours, the bulk-add flow lets you select a date range and create bookings for every day at once.